How much your systems bottlenecks are really costing you.
Use this calculator to work out what shoddy systems are really costing you.
Don’t have an hourly rate. That’s OK, use your best guess.
How much revenue do you need to make each month?
Think of this as your target — what you need the business to bring in to pay yourself what you want and cover your costs.
How many hours a week are you available for client work?
Client work only — not admin, marketing, or running the business. The hours you could actually be delivering and billing.
How many hours a week do you spend working around this problem?
Time spent doing things manually, repeating yourself, or stuck in how things run — hours that should be going on client work or moving your business forward.
Are you paying for any tools that aren't earning their keep?
Subscriptions you're not getting full value from, platforms you've outgrown, or tools that duplicate each other. Leave at zero if this doesn't apply.
How much time does onboarding and admin take for each client right now?
Think about everything from the moment they say yes — contracts, welcome emails, access, answering the same questions, chasing information. All of it.
There's usually something you really want to be working on — but the current chaos keeps getting in the way.
Think about the offer, programme, or income stream you haven't launched yet. If it was live and working, what could it realistically bring in each month?